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Terms and Conditions for Exhibitors/Vendors
Marketplace Festivals/Festivals4U Terms and Conditions for Exhibitors/Vendors
- Sale of Merchandise: Goods exhibited may be sold for delivery during the show. “Cash and Carry” sales will be permitted. Vendors must follow local and state tax codes.
- Light and Power: Sufficient light is usually provided for adequate general illumination of the entire area but NO individual electric outlet is included in the cost of exhibit space. All electric services will be handled by the approved electrical contractor. Carpet, Tables, Chairs, etc. are not included, but are available for rent through Exhibitor Services.
- Dismantling: The Exhibitor agrees not to dismantle their booth, nor pack anything before the show closes. If an Exhibitor BREAKS DOWN / PACKS UP booth display prior to the show closing, the Exhibitor agrees to be liable to Marketplace Festivals/Festivals4U, in the amount of $300 dollars which may be charged to the credit card on file, or invoiced and will not be approved for any future shows. Exhibitor must BREAK DOWN / PACK UP DISPLAY and remove all trash completely within 3 hours at end of show.
- Maximum back wall height permitted for any booth display will be eight (8) feet high. Booth display may extend out from the back wall one-half of the total space depth and no more than eight (8) feet high. Any further extension shall not block off or otherwise interfere with any other displays.
- All exhibition space shall be allotted by or under the authority of Marketplace Festivals/Festivals4. The Exhibitor agrees not to sublease or add unauthorized products and / or services in their space that aren’t listed on Page 1 of 2 “Products / Services to Be Displayed”.
- In the event the Exhibitor defaults in its obligations, hereunder this contract, at the option of Marketplace Festivals/Festivals4U, shall be terminated whereupon all payments made hereunder shall be retained by Marketplace Festivals/Festivals4U LLC, Inc. for liquidated and agreed damages. In such an event, the space shall be available for use by Marketplace Festivals /Festivals4U, Exhibitor shall be liable for all damages caused by its’ default including but not limited to court costs and attorneys’ fees. In addition, a first lien is expressly recognized against Exhibitors’ display or merchandise for any unpaid or uncollected balances still owed upon close of the event. These said balances shall be paid only by cash, cashier’s check or money order.
- Indemnification: Exhibitor, without regard to assignment, lease, sublease or dealer occupancy, shall indemnify, hold harmless, defend and reimburse Marketplace Festivals/Festivals4U, the owner/operator of the event facility and their managers, officers, agents and employees from any and all losses, claims, liabilities, damages, actions, judgments recovered from or assessed against Exhibitor or above named indemnity, plus expenses, including without limitation, attorneys’ fees and expenses for any injury to or death of any persons or any loss of, through theft or otherwise, or damage to property arising in any way in connection with the event or the Exhibitor’s negligent use of the space.
- In the event this contract is terminated by causes beyond Marketplace Festivals/Festivals4U control (including but not limited to) an act of war, terrorism, insurrection, riot, fire, strike, government intervention, floods or acts of nature, street closures, or acts of God, Marketplace Festivals/Festivals4U LLC, shall not have any liability whatsoever. If the event needs to be postponed for any other reason, Marketplace Festivals/Festivals4U will allow exhibitors to be placed in the next available show or another within 18 months of said postponement. There are no refunds for any reason.
- Marketplace Festivals/Festivals4U shall not be responsible for any loss of or damage to any property of the Exhibitor for any reason including theft, unless such loss or damage is caused by the gross negligence of Marketplace Festivals/Festivals4U LLC nor any of its’ employees. Exhibitor is required to follow and use any of the security arrangements made by Marketplace Festivals/Festivals4U for property and valuables when the event is not open. In addition, Exhibitor is required to provide and keep in force during the event period, including move-in and move-out hours, their own insurance coverage.
- The Exhibitor agrees to obey all rules in the event location which may now be in existence or which hereafter may be made; and to abide by the rules and regulations of the Department of Buildings, Fire and Health and such other departments whose duties embrace regulations of exhibits, etc. All necessary licenses and permits required by City, County, State and / or Federal authorities for the operation of any Exhibitors’ display must be secured by the Exhibitor at its own risk and expense prior to the installation of his exhibit. Marketplace Festivals/Festivals4U shall not be responsible for any loss due to vendor not securing said permits in time for the event.
- All balances must be paid in full Sixty (60) days prior to the event unless prior written arrangements have been made between Exhibitor and Marketplace Festivals/Festivals4U. Furthermore, any unpaid balances will be invoiced and payable upon receipt, Sixty (60) days prior to the event. Exhibitor remains liable for the balance if they reserve (lease) exhibit space but fails to participate. All Deposits and/or Fees are non-refundable.
- All Exhibitors acknowledge that by purchasing their booth space and/or signing the “Application/Agreement for Exhibit Space” they are legally bound by the aforementioned “Terms and Conditions for Exhibitors”.
